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Birthday Party Rentals Denver“I had the worst birthday party ever when I was a child because my parents hired a pony to give rides. And these ponies are never in good health. But this one dropped dead. It just wasn’t much fun after that.” – Rita Rudner

Are you looking to give your child an unforgettable birthday party experience with fun and games organized by a professional party planner? Or, on the other hand, you might be a new party planner who is looking to grow a niche business in the kids’ birthday party space. 

Statistics show that the children’s birthday party industry has grown into a $38 billion (USD) industry in the United States in the last fifteen years. Additionally, the US Census Bureau calculated that, in 2018, there were between 50 and 55 million children resident in the USA, aged ten or younger. And, this demographic is expected to grow over the next decade. Thus, the more children there are, the more birthday parties need to be planned.

Therefore, planning and managing kids’ birthday parties as a fulltime profession that is currently a substantial industry to be involved in.

The most straightforward reason for this is that often both parents in a relationship or marriage union need to work to support the family. The overall cost of living has increased, and continues to grow exponentially. 

Consequently, paying for the necessities, including food, clothing, accommodation, school fees, and after-school activities presently takes more than one salary. Therefore, the time to plan a party is at a premium. Also, there will be more disposable cash. Thus, it makes sense to spend some of it by hiring a third-party to plan and host the party.

Finally, irrespective of the number of children a family has, each child’s birthday only occurs once a year; therefore, it makes sense that parents will splurge on more than one special party per year: one for each child.

kid's makeup bday party
Creative and unique activities for kids are always welcomed.

The unique features of a phenomenal party

Let’s assume for the purposes of this discussion, that you are a mom of a five-year old daughter, and you would like to surprise her with the best party she can imagine. What you don’t need is a similar scenario like the one Rita Rudner describes in the quotation mentioned above. Therefore, because you hold down a hectic, full-time job, you have decided that you would rather hire a professional party planner to host your child’s special day.

Here is a simple to-do list to help you plan the perfect party:

Allocate a budget 

The first and most crucial element of planning a party is to work out your maximum budget. It does not help to organize a party that you cannot afford to pay for. Additionally, having a fixed figure in mind at the outset of the process will give your party planner a good idea of what to work with. She will then be able to offer you party-themed choices that fit your budget. 

Decide on a date

The next step is to look at the calendar and decide what date the party will be held. In an ideal world, the time chosen should either be on your daughter’s actual birth date or the closest weekend day to her birth date.

However, the reality will more than likely be a date that is suitable for the family and invited guests. We live in a hectic, fast-paced world. Consequently, it is challenging to juggle events to suit everyone involved’s calendars.

Find a party theme 

The next thing to do is to make an appointment with your chosen party planner to decide on a theme that your daughter would love. Ideas can include both indoor themes and outdoor birthday party ideas.

At this juncture, it is vital to note that an outdoor birthday party will always be weather dependent. Therefore, if your daughter is born in the middle of winter and you live in a region that has heavy winter snow, it is probably not a good idea to choose an outdoor party theme.

Host the best party your kid can imagine!

Get absolutely everything you could require to create and host the best and most amazing birthday party your kid or any child could ever dream about.

Decide on the number of invited guests 

Kid’s Birthday Party. Cake and dessert

Who needs an invitation to your daughter’s party? Do you need to invite the parents and siblings of your daughter’s friends? If so, how will that change the number of your daughter’s friends that can be invited? What about the maternal and paternal grandparents? Do they need to be invited? Would you like to invite some close family friends?

Again, working in conjunction with your party planner, you will be able to decide on the number of guests you can accommodate.

Choose a venue

Apart from the weather-outdoor venues, it’s a good idea to choose a place based on the theme and the number of children invited to the party. It is probably wise to leave the venue choice up to the party planner. S(he) will have a number of available venues to choose from.

For example, if you choose a princess-themed party for your daughter, the best option is probably hiring a big hall and decorating it as a throne room or as a castle is a good solution. It will be a challenge to decorate your living room as a castle.

Secondly, it is never a good idea to hold a children’s party in an environment where the floors such are carpeting are difficult to clean after the party. Children mess, especially as they run around enjoying themselves while feasting on all the edible goodies. The best indoor flooring is a waterproof, non-slip, easy to clean floor.

Order the birthday cake 

Depending on the chosen theme, the related birthday cake will more than likely need to be ordered as early as possible. There are usually substantial waiting lists for top-of-the-range themed cakes.

At this juncture, it is also a good idea to request a large enough cake to feed the maximum number of possible guests. There will probably be an overlap between the time to order the cake and decide on the number of guests. This is not a big issue as the leftovers can always be frozen and brought out at a later date.

Send out the party invitations

It’s important to start sending out the party invitations a couple of weeks before the party. This will allow time for the invitees to RSVP, giving you numbers before you begin ordering party food and professional entertainment.

Because you have hired a professional planner and host for your daughter’s party, you won’t need to send out the invitations and manage the numbers of people who have accepted the invite. All you will have to do is to supply a list of names and contact information for the invitees.

Plan the food 

St Patricks Day cupcakes
A party menu well-planned will enhance and boost the environment.

Once there is an idea of the numbers expected at the party, your party planner will start putting together a suitable menu. Again, much of the detail depends on the numbers and ages of the attendees. The good news at this point is that the birthday cake should already be ordered.

Make provisions for kids with allergies 

Some children are gluten intolerant, while others cannot eat sugar because of diabetes or other related illnesses. Therefore, it is a good idea to add a few special food items that these children can eat. Otherwise, they will feel left out.

Organize party games 

Because your daughter is five years old, it is reasonable to assume that most of the children present will be a similar age. Therefore, it is essential to alert the party planner to this fact so that age-appropriate games can be organized.

Popular games like Pin the Tail on The Donkey and Pass the Parcel are appropriate for five-year-olds. Weather-dependent, it might be a good idea to let them run sack races and egg-and-spoon races so they can burn off excess energy generated by an excitement and sugar overload.

Enjoy the day

Finally, after all of this planning, even with the help of a party planner, the day of the party will arrive. Apart from having to deal with a very excited daughter from early in the morning until the time that the party starts, you can sit back, relax, and enjoy the day. You will not have to do any of the planning, hosting or cleaning up afterward.

Remember to take lots of photos and videos so you can store the precious memories of your daughter’s special day and enjoy reminding your family, and yourself, of wonderful and special times spent together.

Tips to ensure a safe fun environment 

Part of making sure that your daughter has a magical birthday party is to make sure that it is held in a fun, but safe and secure environment. Accidents, even though they are not intentional, can still result in tragic consequences and you do not want that to happen on your daughter’s special day.

Therefore, here are several tips to ensure that your daughter’s party occurs in a fun but safe party setting:

Ensure that the venue is safe for children 

The children attending the party’s age needs to be taken into account when choosing a venue for the party. For example, a boundary fence of sorts is a prerequisite so that the children cannot wander out of the venue into a parking lot with moving cars or into the street with cars driving by.

Secondly, if an outdoor party is planned, the space needs to be safe for children. It is one thing to host the party in the local park; however, it becomes a dangerous environment if the park has a stream or river running through it. It is better to be safe than sorry. Drowning accidents can happen before anyone realizes that a child has slipped away and gone to play in the river.

Make sure any equipment hired is functioning correctly

Rustic drink stand
Look for cool and fun party theme for your kid’s birthday.

Many parties include equipment such as blow-up jumping castles which act like a trampoline. They come in different shapes and sizes, including a traditional castle with a slip ‘n slide down into a small pool filled with balls and/or water, and animals like dinosaurs. There is no doubt that it is excellent fun for children to play on a jumping castle.

However, a malfunctioning jumping castle can be a death trap for children if it is too soft. The sides can fold on the children jumping in the middle, possibly suffocating them to death. Therefore, without being a party pooper, it is vital to ensure that the jumping castle that has been hired is working correctly.

And, it is equally important to make sure there is enough air inside before you allow anyone to jump on it. The standard jumping castle comes with a small air generator attached. As long as this is working properly and producing enough air, the jumping castle will function as intended and will end up being lots of fun for all the children invited to the party.

Ensure that the venue’s and party planner’s personal liability insurance is up to date 

No one wants to think of the possibility of an incident like a slip-and-fall accident at a party. However, as Carlotta in the Phantom of the Opera musical states: “These things do happen!”

Thus, it is better to be safe than sorry, and ensure that you are legally covered should a party attendee fall and get injured while at the party. The cost of medical bills is rising as well, and you do not need to be stuck with additional bills to pay because of an accident and your party planner’s lack of insurance.

Final thoughts 

As discussed above, there is a lot of small details that go into planning a children’s party. At times it might seem an endless chore if you attempt to manage the organization of the whole party yourself.

Therefore, it’s a good idea to hire a professional party planner who can organize the whole party, from start to finish, including the setup before and clean up afterward. The added cost to the overall cost of the party is well worth the expense, especially if you are a full-time working parent.

Finally, once the party is officially over and you still have children to entertain, you can always rent games.

Host the best party your kid can imagine!

Get absolutely everything you could require to create and host the best and most amazing birthday party your kid or any child could ever dream about.

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