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It takes a village to create the perfect wedding, and it’s up to you to keep track of all the villagers and their duties so the wedding goes off without a hitch. Coming up with the ideas, planning the decorations, and creating the perfect menu are a big part of the wedding planning process, but the part that many people forget to plan is how everything will end up at the wedding venue.

Setting up a wedding

Who’s in charge of meeting vendors and setting up the wedding equipment once it arrives?

Final Stage in Wedding Planning

If you are acting as your wedding planner, you need to be in charge of delegating responsibilities to your friends and family. You may be able to plan every aspect of your wedding, from renting wedding equipment and decorations to hiring vendors to bring food, drinks, flowers, music, etc., but you need to keep track of how everything is going to be set up and broken down. The final stage in wedding planning is getting everything to the venue and set up on time.

Who’s the Boss?

You are the boss, but a great boss knows how to delegate. If you don’t have a designated wedding planner, enlist your friends and family to help you keep track of everything. Most importantly, assign guests a vendor or detail for which they are going to be responsible.

  • Delivery and set-up – Assign someone the task of making sure that Colorado Party Rentals and other vendors have the right delivery details, the right location, and the right time.
  • Food vendors – Make sure that you have rented all the appropriate serving equipment and that you have made plans for delivery and pickup. Don’t assume that your catering company is going to bring all the equipment.
    Setting up chairs for wedding

    Who’s in charge of setting up your chairs?

  • Specialty items – Every wedding is going to be incorporating personal touches and items, either decorations or something memorable that makes your wedding unique. If you have a personalized photo backdrop, guestbook, and reception favors for guests, make sure you know who is in charge of bringing those specialty items to the venue.

Setting Up and Decorating

It’s one thing to have someone greeting your vendors, but you also need to make it clear who is in charge of setting-up (and breaking down.) You don’t want to welcome 200 chairs arriving at your venue door and not know who is supposed to set-up. The last thing you want to do on your wedding day is rush around setting up chairs for the ceremony and the reception.

After the Wedding

Make sure that you have made detailed plans with vendors to break down and pick up after the wedding. Assign a few people to be onsite, or arrange with the venue for the best breakdown and cleanup protocol.

Wedding Gifts

Wedding gifts

Who’s responsible for getting your wedding gifts home after the wedding?

A common detail that people forget is who is going to take all of your wedding gifts from the venue. And, where are they taking them? Make sure to make plans for your wedding gifts, because, at the end of the night, when you’re running off to your new life together, you don’t want to be carrying a bunch of shopping bags full of wedding gifts.

Colorado Party Rentals has the largest inventory of the finest wedding equipment in the Rocky Mountain Region.

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