When planning an event, many things can go differently than expected. The flowers can come in a different color. The wedding planner can get caught up in traffic. A guest forgot to confirm his plus one, and you end up with an extra person to accommodate.
Don’t panic; it happens to everyone. However, there are three very important things you need to keep in mind to succeed through the unexpected.
1. Have a Contingency Plan
Plan B is not something you think about during the crisis moment. You need to consider what to do if something goes wrong carefully. You need to know where the closest hardware store is. Have a list of contacts that can be at your disposition if a vendor fails or the music is not working. Also, you need to ask your planner to share those details with the rest of the team, so if something happens to the person in charge, the rest of the crew can still resolve the conflict.
2. Let It Go
The guests at the event don’t have any clue about how everything needs to happen. They don’t know the agenda nor the color of the flowers. So, if something doesn’t exactly go as planned, don’t fret too much. People won’t notice or comment if the flowers were supposed to be coral and came in pink.
Of course, you want everything to go as planned, but that will not be the case 100% of the time. So be ready to let go of the minor details and focus on delivering an overall great experience for your guests.
3. Project Peace
When the event is going on, people tend to stress out a lot. Staff members are running around, getting everything ready, and watching for everything to go as smoothly as possible. If something unexpected happens, you need to remain calm. People around you will react positively or negatively, depending on what you transmit to them.
Be patient, don’t lose your temper, stay on top of things, and help the rest of the event to proceed in the best way possible.
At Colorado Party Rentals, we are experts at making sure your event goes perfectly, and we are also always ready to help you resolve the unexpected. Contact us today and forget about unpleasant surprises. Let us be your perfect partner in planning.